Executive Assistant

Location: On-site at 34-09 Queens Blvd, Long Island City, NY 11101, five days per week. Local travel between company locations, including the new store, may be required.

Salary: $90,000–$150,000 per annum, depending on experience.

Company

hirify.global operates an online and in-store community for trading card game players and collectors, with a focus on Yu-Gi-Oh!, Pokémon, One Piece, Riftbound, and Disney Lorcana.

What you will do

• Manage and protect the calendars, priorities, briefings, correspondence, and follow-ups for three principals.
• Run weekly leadership reviews and support quarterly and annual planning days, offsites, and strategy sessions.
• Maintain initiative trackers, decision logs, leadership reporting packets, and a centralized Leadership Hub in Notion, ClickUp, or an equivalent tool.
• Coordinate recruiting logistics, interviews, candidate tracking, and onboarding for roles working with the principals.
• Arrange business travel, trade shows, conventions, expenses, company events, offsites, and partner or client meetings.
• Manage vendors, facilities, office logistics, building access, supplies, repairs, and on-site logistics for the new store opening.

Requirements

• 5+ years supporting senior executives, founders, or business owners; experience supporting multiple principals is strongly preferred.
• Experience managing complex calendars, travel, expenses, projects, vendors, office operations, or facilities with minimal oversight.
• Ability to track initiatives, follow up with senior stakeholders, identify stalled items, and drive commitments to closure.
• Proficiency with Google Workspace and a workspace management tool such as Notion, ClickUp, Asana, or Monday.
• High school diploma required; a bachelor's degree is preferred.
• Ability to work on-site in Long Island City five days per week and travel locally between company locations. Ability to lift up to 25 pounds occasionally is required.

Nice to have

• Recruiting coordination or onboarding logistics experience.
• Interest in gaming, trading card games, or collectibles.

Culture & Benefits

• Health insurance.
• Dental and vision coverage.
• Paid time off.
• 401(k) plan.
• Employee discounts.
• Gym membership reimbursements.