Executive Assistant

Location: Hybrid, based in the Bay Area and onsite four days per week at the Mountain View office; occasional travel required.

Salary: $100,000–$140,000 annually, with possible variable compensation, equity, and benefits.

Company

Glean provides an enterprise Work AI platform with intelligent search, an AI assistant, AI agents, SaaS connectors, and APIs on a secure, extensible platform.

What you will do

• Provide comprehensive administrative support to the COO, including complex calendar management, travel, expenses, meeting preparation, and follow-up.
• Coordinate priorities, meetings, communications, and operating rhythms across the broader COO organization.
• Manage communication flow and ensure important issues are surfaced, routed, and followed through.
• Prepare decks, briefing notes, agendas, and supporting documents for internal and external meetings.
• Coordinate onsite logistics, visitors, and day-of execution for executive meetings and high-priority interactions.
• Build lightweight systems, workflows, and communication hubs while partnering with other Executive Assistants and cross-functional stakeholders.

Requirements

• 5+ years of experience as an Executive Assistant or in a similar role, ideally supporting senior executives in a fast-paced, high-growth, or startup environment.
• Strong executive partnership, prioritization, communication, judgment, and follow-through skills.
• Exceptional organization, attention to detail, flexibility, and ability to manage competing priorities.
• High discretion and professionalism when handling confidential and sensitive information.
• Comfort operating in ambiguity, creating structure, and building operational processes.
• Based in the Bay Area and able to work onsite regularly, including four days per week in the Mountain View office.

Nice to have

• Experience supporting executives in a growth-stage company.

Culture & Benefits

• Medical, vision, and dental coverage.
• Generous time-off policy and a 401(k) contribution plan.
• Home office improvement, education, and wellness stipends.
• Regular company events and healthy lunches provided daily.
• AI-focused mindset and an inclusive workplace commitment.

Hiring process

• The interview process includes a brief AI-focused exercise or discussion about using AI to drive impact.