Administrative Assistant

Location: Ames, Iowa, United States of America; onsite. Only local candidates will be considered. Relocation is not offered. Expatriate assignments are not considered. Visa sponsorship is unavailable, and time-limited visa status is not accepted.

Company

hirify.global is a large energy company hiring an administrative professional to support senior leaders and their teams.

What you will do

• Provide high-level administrative, operational, and digital support to two senior leaders and their teams.
• Improve productivity by streamlining processes, standardizing workflows, and enhancing meeting effectiveness.
• Lead the employee engagement committee and organize onsite events for Ames staff.
• Coordinate onsite meetings, including guest badges, meeting rooms, meals, and presentation materials.
• Create professional presentations, visuals, and communications using PowerPoint and Canva.
• Use Copilot and other AI tools to draft communications, summarize content, automate routine tasks, and maintain SharePoint resources.

Requirements

• High school diploma or equivalent.
• At least 10 years of experience in administrative, coordination, or business support roles at a medium-sized or larger company.
• Working knowledge of Microsoft Office and Microsoft 365, including Outlook, Teams, OneDrive, Excel, and PowerPoint.
• Strong organization, accuracy, attention to detail, written communication, and verbal communication skills.
• Experience supporting administration or coordination in a corporate, team-based, or matrixed environment.

Culture & Benefits

• Fast-paced, confidential work environment requiring discretion and sound judgment.
• Opportunity to improve collaboration and execution through digital tools and best practices.
• Full-time employment in Ames, Iowa.