Administrative Assistant (Manufacturing)

Location: Newark, Delaware, United States; onsite at the hirify.global Discovery Hub

Salary: $29.40–$45.94 per hour, plus a 4% annual bonus target

Company

hirify.global develops chemistry-based products and technologies for clean energy, advanced electronics, climate-friendly cooling, paints, coatings, and other industrial applications.

What you will do

• Manage calendars, meetings, travel arrangements, expense reports, site communications, and distribution lists.
• Create SAP requisitions and process purchases through SAP, Vroozi, and purchasing card systems.
• Submit and track maintenance requests for research teams and maintain office and stockroom supplies.
• Coordinate employee and contractor onboarding, including equipment, badges, system access, mobile devices, requisitions, time approvals, and expenses.
• Partner with the administrative network to share best practices and provide cross-functional support.
• Coordinate patent and trade secret recognition awards and implement process improvements for team and site operations.

Requirements

• Associate degree and at least two years of relevant experience.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, SharePoint, and Teams, as well as SAP.
• Flexibility in a constantly changing work environment and demonstrated ability to achieve results and pursue self-development.
• Excellent interpersonal and communication skills with strong attention to detail.
• Immigration sponsorship, including H-1B, F-1 OPT, and TN visas, is not available for this position.

Nice to have

• Advanced SAP experience.
• Power BI or dashboarding experience.

Culture & Benefits

• Competitive compensation and comprehensive benefits packages.
• 401(k) match and employee stock purchase program.
• Tuition reimbursement, commuter benefits, and learning and development opportunities.
• Inclusion and diversity initiatives and a company-paid volunteer day.