Executive Assistant - Onsite Mon-Fri

Location: Full-time onsite, Monday through Friday, at the Chicago office, 401 N. Michigan Ave., Suite 1600, 16th Floor, Chicago, IL 60611

Company

A global animal-health technology and services provider connecting veterinary practices with products, services, and technology.

What you will do

• Serve as the primary administrative contact for a senior leader and their team.
• Manage complex calendars, prioritize competing requests, and coordinate executive access and schedules.
• Create and edit presentations, correspondence, and other materials using Microsoft Office.
• Coordinate virtual and onsite meetings, including technology, agendas, materials, rooms, and catering.
• Manage expense reports through Concur and provide backup coverage for other executive assistants.
• Oversee day-to-day Chicago office operations, including facilities, vendors, visitors, supplies, maintenance, onboarding, and workspace setup.

Requirements

• 3+ years of experience supporting a Senior Vice President or C-suite executive.
• Associate degree preferred, or equivalent administrative experience.
• Strong written and verbal communication, organization, time management, interpersonal, critical-thinking, and problem-solving skills.
• Ability to manage multiple priorities, work proactively, maintain confidentiality, and follow through under deadline pressure.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Gmail.
• Ability to perform extensive computer work and lift up to 25 lbs.

Nice to have

• Experience managing a physical office location.

Culture & Benefits

• Onsite work in the Chicago office Monday through Friday.
• 401(k) savings plan with company match.
• Paid time off, paid holidays, and multiple leave programs.
• Health, dental, vision, health savings account, and flexible spending account benefits.
• Life and disability benefits, identity theft protection, and pet insurance.