Executive Assistant

Location: Oakland, California, USA; hybrid work with four days in the office.

Salary: $55,600–$118,700 annually, depending on U.S. compensation zone and location; eligible for participation in incentive plans.

Company

hirify.global is an organization focused on growth, purpose, values, and positive impact for consumers, communities, and teammates.

What you will do

• Provide high-level administrative and strategic support to two Executive Committee members overseeing Finance and Human Resources.
• Manage executive calendars, meeting cadence, complex travel itineraries, expense reports, and P-card reconciliation.
• Communicate with internal and external leaders and stakeholders on behalf of supported executives.
• Prepare details for memos, emails, presentations, reports, and spreadsheets.
• Coordinate meeting and event logistics with assistants, facilities, and IT teams.
• Handle confidential information and resolve issues independently with discretion and sound judgment.

Requirements

• Bachelor’s degree or equivalent professional experience.
• 8+ years of administrative assistant experience supporting C-suite executives.
• Advanced Outlook and calendar-management experience; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills.
• Experience organizing meetings and events and managing complex business problems.
• Excellent oral and written communication, interpersonal, time-management, multitasking, and follow-through skills.
• Ability to handle confidential information and complex assignments with initiative, professionalism, and discretion.

Culture & Benefits

• Inclusive, values-based culture focused on professional and personal wellbeing.
• Comprehensive health plans and a market-leading 401(k) program with company match.
• Flexible time-off benefits, including half-day summer Fridays depending on location.
• Inclusive fertility and adoption benefits.
• Flexible support for teammates’ individual wellbeing needs.