17 часов назад
The Core Engineering, Administrative Assistant, Dallas
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
The Core Engineering, Administrative Assistant, Dallas (Administrative Support): Providing proactive administrative coverage for multiple Managing Directors and their teams, including diary and telephone management, travel coordination, expense processing, onboarding, and internal systems administration with an accent on senior stakeholder support and cross-time-zone coordination. Focus on prioritizing time-sensitive requests, managing confidential information, coordinating global assistants, and improving administrative processes.
Location: Onsite in Dallas, TX, United States
Company
is a global investment banking, securities, and investment management firm founded in 1869, headquartered in New York with offices worldwide.
What you will do
- Provide proactive diary and telephone management for multiple Managing Directors and their teams.
- Coordinate domestic and international travel arrangements and process expenses.
- Serve as the main administrative contact for the region and support senior management as needed.
- Coordinate onboarding and provisioning for new hires and consultants.
- Process employee changes, transfers, and terminations in internal systems.
- Handle administrative duties, ad hoc projects, committees, and group events while supporting assistant colleagues.
Requirements
- At least 5 years of experience as an Administrative Assistant supporting senior management or Managing Director level.
- Proficient working knowledge of Microsoft Office, including Outlook, PowerPoint, and Excel.
- Excellent written and verbal communication skills with the ability to communicate clearly and confidently.
- Strong organization, attention to detail, initiative, discretion, and ability to prioritize time-sensitive work.
- Ability to collaborate with local and global administrative teams and remain professional under pressure.
Culture & Benefits
- Training and development opportunities and firmwide professional networks.
- Benefits, wellness, personal finance offerings, and mindfulness programs.
- Commitment to diversity, inclusion, and reasonable accommodations during the recruiting process.
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