Executive Administrative Assistant

Location: Hybrid role in Oakland, California, United States

Salary: $66,700–$118,700 (Zone A), $61,100–$108,800 (Zone B), or $55,600–$98,900 (Zone C) per year, depending on work location.

Company

hirify.global is a consumer brands company focused on growth, purpose, values, and positive impact for consumers, communities, and employees.

What you will do

• Provide high-level administrative and strategic support to two Executive Committee members overseeing Finance and Human Resources.
• Manage executive calendars and schedules, complex travel itineraries, expense reports, and P-card reconciliation.
• Communicate with internal and external leaders and stakeholders on behalf of supported executives.
• Prepare details for memos, emails, presentations, reports, and spreadsheets.
• Coordinate meeting and event logistics with other assistants, facilities, and IT.
• Handle confidential information and resolve issues independently with sound judgment and discretion.

Requirements

• Bachelor’s degree or equivalent experience.
• 8+ years of administrative assistant experience supporting C-suite executives.
• Advanced Outlook and calendar-management experience; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills.
• Experience organizing meetings and events and managing complex business problems.
• Excellent oral and written communication, interpersonal, time-management, multitasking, and organizational skills.
• Ability to handle confidential information and complex assignments while working proactively, efficiently, and cross-functionally.

Culture & Benefits

• Inclusive, values-based culture designed to support professional and personal wellbeing.
• Comprehensive health plans and a market-leading 401(k) program with company match.
• Flexible time-off benefits, including half-day summer Fridays depending on location.
• Inclusive fertility and adoption benefits.
• Eligibility for participation in incentive plans subject to applicable policies.