Executive Assistant II

Location: Prairie View, Texas, United States

Company

hirify.global is part of the Texas A&M University System and provides higher education services.

What you will do

• Provide confidential, high-level administrative support to the Senior Vice President for Business Affairs and Chief Financial Officer.
• Manage a complex executive calendar, correspondence, inbox, phone line, meetings, committees, and board engagements.
• Prepare agendas, briefing materials, presentations, minutes, action-item summaries, and executive correspondence.
• Track projects, deliverables, dependencies, budgets, reporting cycles, procurement activities, vendor payments, and agreements.
• Coordinate travel, reimbursements, meeting logistics, events, conference-room technology, and document approvals.
• Serve as Office Manager for the Business Affairs Suite and support communications, inventory, records, and office operations.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• At least four years of related experience supporting a senior executive.
• Knowledge of word-processing, spreadsheet, presentation, productivity, and scheduling applications.
• Strong multitasking, planning, organization, interpersonal, written, and verbal communication skills.
• Ability to exercise independent judgment and maintain strict confidentiality regarding financial, personnel, and risk-related information.
• Employment is subject to a criminal history investigation and credential verification.

Nice to have

• Bachelor’s degree in business administration, public administration, or a related field.
• Five or more years of experience supporting senior or executive-level administrators in higher education, government, or a large-organization business affairs or finance function.
• C-suite support experience and familiarity with capital projects, facilities operations, or risk management terminology.
• Strong project-tracking and executive writing skills with minimal need for editing.
• Comfort working with AI-augmented workflows and troubleshooting office or technology issues.

Culture & Benefits

• Work supports finance, capital planning, facilities, information technology, operations, risk management, and organizational effectiveness.
• The position involves interaction with the campus community, high-profile visitors, and internal and external stakeholders.
• The role provides on-site support for meetings, events, and special functions when required.
• Texas A&M University will not pay the $100,000 fee associated with certain new H-1B petitions.
• A Texas moratorium on certain new H-1B filings may affect the university’s ability to employ candidates requiring future sponsorship.

Hiring process

• Submit a resume or CV and cover letter through the Prairie View A&M University career site.
• The position remains open until filled.
• Employment is contingent upon completion of the required background and credential checks.