Executive Administrative Assistant

Location: San Antonio, TX, United States. Full-time onsite role with local travel required as needed for meetings and events.

What you will do

• Provide confidential, accurate, and efficient administrative support to EVP and SVP leadership.
• Manage complex executive calendars, travel arrangements, daily priorities, recurring meetings, and meeting logistics.
• Coordinate client onsite visits, including rooms, catering, agendas, calendar holds, and supporting materials.
• Screen executive calls and email, prioritize communications, and respond using independent judgment.
• Prepare reports, presentations, and materials for executive and operational needs.
• Improve administrative workflows, identify automation opportunities, and support scalable executive support standards and special projects.

Requirements

• At least five years of high-level executive administrative support experience, including direct support for EVP/SVP-level leadership.
• Experience creating or improving administrative processes and workflows in a highly matrixed, cross-functional environment.
• Strong calendar management, prioritization, multitasking, communication, organizational, and interpersonal skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, scheduling, and collaboration tools.
• Familiarity with automation or AI-enabled productivity tools such as Copilot.
• Ability to work independently, exercise sound judgment, handle confidential information, manage pressure, travel locally, and lift 10–20 lbs.

Culture & Benefits

• Work in a fast-paced, high-visibility environment with direct exposure to senior leadership and cross-functional collaboration.
• Work/life balance, employee engagement activities, recognition awards, and years-of-service awards.
• Career growth opportunities, Leadership Academy, mentor program, continuing education, and career certifications.
• Healthcare coverage options, traditional and Roth 401(k) retirement plans, and a wellness program, subject to eligibility.
• Substance-free workplace with pre-employment drug testing; tobacco users are not hired where permitted by law.