1 день назад
Administrative Associate IV
15$
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Administrative Associate IV (University Administration): Managing departmental budgets, procurement, hiring paperwork, academic forms, inventory, scheduling, and front-office communications in a university chemistry and physics department with an accent on financial accuracy, confidential information, and cross-campus coordination. Focus on reconciling accounts, processing purchasing and billing documents, supporting faculty and students, and maintaining organized departmental operations.
Location: Canyon, Texas, United States
Salary: $15.68 per hour
Company
West Texas A&M University is a public university with an interdisciplinary Department of Chemistry and Physics.
What you will do
- Distribute departmental funds, monitor monthly budget reports, resolve account shortages, and complete reconciliations.
- Prepare requisitions, invoices, vendor W-9 forms, deposits, procurement card entries, and other purchasing and billing documents.
- Prepare hiring paperwork, manage student employee timesheets, and process Degree Information Forms.
- Coordinate building repairs, maintenance, classroom and event scheduling, and issues requiring the Dean’s Office.
- Manage departmental inventory, identify supply needs, and coordinate campus mail and document delivery.
- Respond professionally to inquiries from students, prospective students, faculty, and departmental guests.
Requirements
- High school diploma or GED.
- Four years of experience as an administrative assistant, accounts payable specialist, or in a related role.
- Intermediate Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook.
- Strong written, verbal, interpersonal, organizational, and multitasking skills.
- Ability to work independently, collaborate effectively, handle pressure, and maintain confidentiality.
- Employment is subject to a criminal history investigation and verification of credentials.
Nice to have
- Associate’s or bachelor’s degree or coursework in business administration, accounting, or a related field.
- Six years of related experience.
- University or state department clerical experience.
- Experience with purchasing, contracts, and billing.
Culture & Benefits
- Full-time staff position in an academic science department.
- Health and welfare insurance plans and health and lifestyle programs.
- Optional retirement savings opportunities.
- Paid leave and 13–15 paid holidays per year for eligible employees.
- Required university and job-specific online training with timely completion.
Hiring process
- Submit a cover letter, resume, and three references with the application.
- Complete all document uploads before submitting the application.
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