Exec Admin Asst to VP Enrl Mgm

Location: Victoria, Texas, United States; on-site support is required for meetings, events, conferences, and special functions.

Salary: $3,657.33 per month, negotiable depending on education and experience.

Company

Texas A&M University-Victoria is a public higher education institution within the hirify.global, serving students through teaching, research, and community engagement.

What you will do

• Coordinate complex calendars, meetings, appointments, travel, registrations, and itineraries for the Vice President and Enrollment Management division.
• Track action items, assignments, deadlines, deliverables, and follow-up activities across the division.
• Draft executive correspondence, reports, presentations, agendas, briefing materials, and talking points.
• Support HR administration, including recruitment, hiring, onboarding, personnel documentation, Workday tasks, and coordination with Human Resources.
• Assist with budgets, purchasing, invoices, expense tracking, reimbursements, and financial documentation.
• Coordinate meetings, events, special functions, university initiatives, and cross-functional administrative projects while maintaining confidential records.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• Three years of related experience; experience supporting executive leadership or senior administrators is preferred.
• Knowledge of administrative practices, office productivity applications, organizational operations, and document management.
• Ability to manage multiple priorities and competing deadlines while exercising independent judgment, discretion, initiative, and sound decision-making.
• Strong written, verbal, interpersonal, planning, organizational, problem-solving, and project coordination skills.
• Ability to maintain confidentiality when handling executive, personnel, financial, student, and institutional information.

Nice to have

• Knowledge of HR administrative processes, budgeting, purchasing, financial documentation, and general office operations.
• Experience supporting executive leadership or senior-level administrators.

Culture & Benefits

• Work within a university focused on student success, research innovation, teaching, and community development.
• Collaborate with executives, administrators, faculty, staff, students, external stakeholders, and departments across Enrollment Management.
• Employment is contingent on credential verification and completion of a criminal history investigation because the position is security-sensitive.
• The institution is an Equal Opportunity/Veterans/Disability Employer.