Executive Assistant

Location: Madison, WI, United States; on-site. The role is performed in an office setting, requires travel, and may involve sitting at a desk for long periods and occasionally lifting or moving up to 25 lbs.

Company

hirify.global is a home renovation company operating through a network of seven trusted renovation businesses across 36 states.

What you will do

• Manage complex, high-volume calendars for 4–5 members of the Executive Leadership Team.
• Prioritize meeting requests, resolve scheduling conflicts, and coordinate internal and external meetings, including agendas, notes, and follow-ups.
• Arrange domestic executive travel, accommodations, restaurant reservations, and other event logistics.
• Prepare monthly expense reports for executives and review direct reports’ expenses for accuracy and compliance.
• Act as a liaison between executive leadership, internal teams, and external stakeholders.
• Coordinate leadership off-sites, onboarding logistics, strategic initiatives, special projects, and cross-departmental collaborations.

Requirements

• 5+ years of experience in a senior administrative or executive assistant role.
• Demonstrated success supporting multiple leaders simultaneously in a fast-paced environment.
• Strong organizational, time-management, prioritization, and problem-solving skills.
• Excellent written and verbal communication, professionalism, discretion, and judgment.
• Proficiency with Microsoft Office 365 and the ability to learn software used for calendar and travel coordination.
• Adaptability, emotional intelligence, collaboration, and the ability to work efficiently under pressure.

Culture & Benefits

• Equal-opportunity workplace committed to diversity and inclusion.
• Reasonable workplace and religious accommodations are available during hiring and employment.
• Salary and benefits follow hirify.global, LLC policies.
• Office-based work with required travel and occasional physical demands.