Executive Assistant

Location: St. Louis, Missouri, United States

Company

hirify.global Design & Engineering is an architecture, engineering, and design firm operating within Clayco’s integrated real estate development, design, and construction organization.

What you will do

• Provide administrative and operational support to Principals and Executives, including calendar, contact, expense, and timesheet management.
• Coordinate business travel, lodging, dining reservations, itineraries, conferences, networking events, and executive functions.
• Maintain CRM records, track project opportunities, conduct market and client research, and support business development reporting.
• Coordinate with Marketing on client deliverables, proposals, project information, and corporate prequalification documentation.
• Prepare agendas, meeting materials, minutes, presentations, correspondence, and meeting logistics.
• Support office management, vendor coordination, shipping, supplies, confidential matters, and special projects.

Requirements

• 5+ years of experience supporting senior executives, Principals, or leadership teams in a professional services, architecture, engineering, construction, or corporate environment.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Office 365.
• Experience with Microsoft Teams, Zoom, Webex, calendar management, travel arrangements, expense reports, and executive correspondence.
• Excellent organization, prioritization, communication, data entry, database management, judgment, and confidentiality skills.
• Ability to work independently, collaborate across teams, and manage multiple priorities in a fast-paced environment.
• Associate’s or Bachelor’s degree preferred.

Nice to have

• Experience supporting business development, marketing, client relations, or project pursuits.

Culture & Benefits

• Collaborative design-build environment focused on creative, complex, award-winning projects.
• Medical, dental, and vision insurance, 401(k), paid time off, and paid company holidays.
• Flexible spending accounts, life insurance, disability coverage, and an employee assistance program.
• Learning and development programs and a discretionary annual performance bonus.