Executive Assistant

Location: Cambridge, Massachusetts, United States; in-office five days a week

Salary: $83,000–$116,333 per year

Company

hirify.global of MIT and Harvard is a biomedical research institute focused on accelerating the understanding and treatment of disease through partnerships with MIT, Harvard, teaching hospitals, and global collaborators.

What you will do

• Provide high-level administrative support to the Institute’s founding director.
• Manage complex calendars, scheduling requests, meetings, interviews, speaking engagements, and teaching responsibilities.
• Coordinate extensive domestic and international travel, correspondence, briefings, and follow-up items.
• Handle expense reimbursements, budget tracking, records, confidential materials, and policy-related disclosures.
• Plan and execute events, including agendas, itineraries, catering, and off-site venues.
• Coordinate activities across the director’s lab, policy organization, Human Resources, and other internal teams.

Requirements

• Associate’s degree with 8+ years of experience, or a bachelor’s degree in a related discipline with 5+ years of relevant experience.
• Proven experience supporting senior executives or C-suite leaders.
• Excellent oral and written communication, interpersonal, organizational, prioritization, and time-management skills.
• Exceptional proficiency in Microsoft Word, Excel, PowerPoint, Gmail, Google Calendar, and Google Drive.
• Ability to handle confidential information with discretion, work independently and collaboratively, and manage a flexible schedule.
• Comfort experimenting with AI tools such as Claude and Gemini to automate administrative workflows.

Culture & Benefits

• Mission-driven environment focused on biomedical science, intellectual curiosity, and innovative thinking.
• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan, flexible spending and health savings accounts.
• Paid holidays, winter closure, paid time off, parental and family care leave, and an employee assistance program.