Executive Assistant I - Gynecologic Oncology

Location: Boston, Massachusetts, United States; hybrid work with 2–3 days onsite per week

Salary: $72,980–$88,035 per year

Company

hirify.global conducts cancer research, provides patient care, educates physician-researchers, and advances public health initiatives.

What you will do

• Provide high-level administrative and communications support to Vice Presidents and senior executives.
• Manage complex executive calendars, anticipate conflicts, and coordinate meetings, presentations, room reservations, and audiovisual equipment.
• Coordinate hiring and onboarding activities with leadership, HR, and hiring managers; track departmental employees, contractors, and consultants.
• Organize department events, retreats, leadership meetings, and in-person gatherings, including speakers, hosts, and catering.
• Prepare confidential documents and correspondence and coordinate complex domestic and international travel.
• Process invoices, purchasing-card reconciliations, reimbursements, requisitions, and purchase orders while improving administrative workflows and service quality.

Requirements

• High school diploma required; bachelor's degree preferred.
• Five years of administrative experience.
• Advanced knowledge of Microsoft Office Suite, Google Suite, Zoom, and Adobe.
• Strong written and verbal communication, customer service, problem-solving, prioritization, and organizational skills.
• Ability to handle confidential information professionally and work collaboratively with diverse stakeholders.
• Ability to work onsite in Boston 2–3 days per week is required.

Culture & Benefits

• Work in an innovative, caring, inclusive, and equitable cancer research and patient care environment.
• Collaborate with Harvard Medical School-affiliated hospitals and other institutional partners.
• Support public health programs focused on high-risk and underserved populations.