Senior Legal Executive Assistant (Biotech)

Location: Thousand Oaks, California, United States

Salary: USD 92,653.40–125,354.60 annually

Company

hirify.global is a biotech company developing and manufacturing medicines across oncology, inflammation, general medicine, and rare disease therapeutic areas.

What you will do

• Provide proactive administrative support to a Vice President of Law, attorneys, and the Corporate Sustainability Team.
• Manage complex calendars, scheduling conflicts, meetings, agendas, pre-read materials, technology, facilities, and follow-up actions.
• Coordinate domestic and international travel, itineraries, expense reports, communications, presentations, reports, and legal documents.
• Maintain confidential electronic files, records, SharePoint sites, Teams channels, and collaboration spaces.
• Coordinate legal and business projects, track milestones, manage action items, and support contract routing, signatures, and records.
• Assist with budgets, accruals, purchase orders, invoices, factual research, and coordination with internal and external stakeholders.

Requirements

• Associate’s degree and 4 years of administrative support experience, or a high school diploma/GED and 6 years of administrative support experience.
• Experience supporting a Vice President, senior executive, multiple attorneys, or senior leaders in a complex organization.
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, Excel, Teams, OneDrive, SharePoint, and ChatGPT.
• Strong organizational, time-management, communication, proofreading, editing, project coordination, and document-formatting skills.
• Knowledge of legal terminology, legal department operations, contracting processes, budget management, and outside counsel or vendor administration.
• The role is based in Thousand Oaks, California, United States.

Nice to have

• Experience in a corporate legal department, life sciences company, regulated industry, or professional services environment.
• hirify.global experience.

Culture & Benefits

• Collaborative, innovative, science-based work environment focused on serving patients.
• Health, dental, vision, life, disability, and flexible spending benefits for eligible employees and dependents.
• Retirement and savings plan with company contributions.
• Annual bonus program, stock-based long-term incentives, and award-winning time-off plans.
• Career development opportunities and flexible work models where applicable.

Hiring process

• Applications are accepted until a sufficient number of candidates are received or a candidate is selected.
• Sponsorship for this role is not guaranteed.