Senior Manager Flight Scheduling & Administration (Aviation)

Location: Farmingdale, New York, United States; onsite. Flexible coverage may include evenings, weekends, nights, holidays, and a 24/7 aviation environment. Domestic travel is required as needed.

Salary: $96,000–$175,000 USD annually.

Company

hirify.global operates major live-entertainment venues and productions, including Madison Square Garden, Radio City Music Hall, The Chicago Theatre, and the Christmas Spectacular Starring the Radio City Rockettes.

What you will do

• Lead aviation dispatchers and scheduling support personnel across daily flight scheduling, trip coordination, itinerary preparation, and operational administration.
• Supervise workload, shift coverage, task prioritization, communication, and operating discipline.
• Coordinate with flight crews, maintenance, flight attendants, executive assistants, family office staff, vendors, and internal stakeholders to execute trips.
• Monitor aircraft movements, schedule changes, weather, airport constraints, crew updates, vendor requirements, and other operational factors.
• Prepare and maintain itineraries, passenger information, vendor confirmations, aircraft schedules, movement records, and operational reports.
• Track trip-level costs, review invoices, reconcile vendors, support safety administration, and escalate operational disruptions to aviation leadership.

Requirements

• 8+ years of related experience in aviation operations, scheduling, dispatch, or operational support.
• Bachelor’s degree or equivalent experience in aviation management, business aviation, business administration, operations management, safety, or a related field preferred.
• Experience supervising or leading aviation dispatchers, schedulers, coordinators, or operational support personnel.
• Strong understanding of corporate aviation operations, executive travel support, trip coordination, aircraft scheduling, and vendor coordination.
• Knowledge of FAA Part 91, 91(k), and 135 operations, the National Airspace System, aviation weather, NOTAMs, airport constraints, and operational planning.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, FOS or similar aviation scheduling systems, and related business systems.

Nice to have

• FAA Aircraft Dispatcher Certificate.
• Experience supporting large-cabin business aircraft and complex domestic or international executive travel.

Culture & Benefits

• Emphasis on safety, accountability, discretion, accuracy, service excellence, and operational readiness.
• Upskilling resources to develop employee talents and support career progression.
• Opportunities for career growth and long-term professional development.
• Equal employment opportunity and reasonable accommodation support.