Property Administrator (PropTech)

Location: Irving, TX, United States; on-site only. Remote and hybrid options are not available.

Company

hirify.global is a commercial real estate firm providing investment, development, brokerage, and property management services across diverse property types.

What you will do

• Provide clerical and administrative support to the Property Manager, including phone support, correspondence, filing, reports, and meeting coordination.
• Support lease administration by setting up leases, processing changes, maintaining files, and generating reports.
• Prepare bid proposals, service contracts, invoices, financial spreadsheets, and management reporting materials.
• Track HVAC contracts, insurance certificates, tenant and vendor information, parking records, access cards, signage, and office supplies.
• Coordinate tenant move-in packages, gifts, door plaques, directory strips, and tenant rebill invoices.
• Build positive relationships with tenants, prospective tenants, owners, vendors, and guests while handling additional duties assigned by the Property Manager.

Requirements

• High school diploma or GED equivalent; college coursework is preferred.
• 0–2 years of clerical or administrative experience; real estate experience is a plus.
• Intermediate to advanced proficiency in Microsoft 365 Word, Excel, and Outlook.
• Ability to maintain strict confidentiality and manage multiple projects, changing priorities, and a heavy workload.
• Exceptional written and oral communication skills and a strong customer service orientation.
• Ability to work on-site in Irving, Texas.

Nice to have

• Proficiency with Argus or accounting software such as MRI or Skyline.
• College coursework and commercial real estate experience.

Culture & Benefits

• Entrepreneurial environment focused on agility, collaboration, mutual trust, and high performance.
• Work directly with tenants, owners, vendors, and property management stakeholders.
• Employment is subject to pre-employment background checks and a drug screen.