Senior Administrative Assistant - Sales & Supply Chain

Location: Northbrook, Illinois, United States

Base pay: $54,700–$67,900 per year, plus an incentive program and benefits for full-time employees.

Company

hirify.global provides clean energy solutions for feeding and fueling the world, with manufacturing complexes and logistics capabilities across North America and the United Kingdom.

What you will do

• Plan and coordinate internal and external meetings, department events, venues, conference rooms, catering, communications, transportation, and meeting materials.
• Coordinate executive travel for Vice Presidents using Concur, including flights, hotels, and ground transportation.
• Support regional customer visits by arranging travel, meeting spaces, catering, activities, and related logistics.
• Coordinate conference registrations, industry and state shows, sponsorships, meeting suites, and department participation.
• Provide administrative support to Sales and Supply Chain leadership and collaborate with the Executive Assistant on priorities, special projects, meetings, and events.
• Manage venue research, company P-card activity, purchase orders, invoices, sponsorship and donation forms, and membership directories.

Requirements

• Minimum of 5 years of office experience.
• Demonstrated experience coordinating meetings and events involving multiple attendees, vendors, deadlines, and logistical requirements.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; Concur or similar travel and expense platform experience is preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Ability to support multiple Vice Presidents and managers while prioritizing competing requests and responsibilities.
• Proactive, independent, adaptable, and resourceful, with the ability to anticipate needs, identify issues, and complete assignments.
• Strong written and verbal communication skills for interacting with employees at all levels, customers, and external vendors.
• Ability to collaborate with the Executive Assistant, department leadership, and other administrative professionals in a large, active environment.

Culture & Benefits

• Full-time employment with flexible work arrangements to support work-life balance.
• Medical plans, a health savings plan with company contribution and match, dental and vision benefits, and a well-being incentive program.
• 401(k) plan with a potential employer contribution of 10%–13%, life and disability insurance, and paid time off programs.
• Work in a fast-paced, collaborative environment supporting a large Sales and Supply Chain organization.