Sr. Admin Assistant - Sales & Supply Chain

Location: Northbrook, Illinois, United States

Salary: $54,700–$67,900 base pay annually, plus incentive eligibility and benefits.

Company

hirify.global operates manufacturing complexes and storage, transportation, distribution, and logistics networks supporting the production of clean energy and agricultural products.

What you will do

• Plan and coordinate internal and external meetings, department events, venues, catering, invitations, transportation, and meeting materials.
• Manage conference room reservations and meeting-space logistics, including room setup, deliveries, and required resources.
• Coordinate Vice President travel through Concur, including flights, hotels, and ground transportation.
• Arrange logistics for regional customer visits, industry conferences, state shows, sponsorships, and related department activities.
• Provide administrative support to Sales and Supply Chain leadership and collaborate with the Executive Assistant on priorities and special projects.
• Track company P-card expenditures, reconcile transactions, maintain receipts, create purchase orders, process invoices, and submit sponsorship or donation forms.

Requirements

• At least five years of office experience.
• Experience coordinating meetings and events involving multiple attendees, vendors, deadlines, and logistical requirements.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities and deadlines.
• Ability to support multiple Vice Presidents and managers, work independently, anticipate needs, resolve routine issues, and follow assignments through completion.
• Strong written and verbal communication skills for working with employees at all levels, customers, and external vendors.

Nice to have

• Experience with Concur or similar travel and expense platforms.

Culture & Benefits

• Full-time employment with an incentive program.
• Medical, dental, vision, health savings, life, and disability insurance options.
• 401(k) plan with a potential employer contribution of 10%–13%.
• Paid time off, well-being incentives, and flexible work arrangements supporting work-life balance.
• Work in a large, active environment focused on safety, reliable operations, environmental stewardship, and collaboration.