Senior Action Officer (Federal Executive Support)

Location: Bethesda, Maryland, United States; work in the Bethesda, MD office

Salary: $85,000–$110,000

Company

hirify.global Federal provides administrative and advisory support services to federal civilian agencies. Everforth hirify.global is the federal segment of Everforth, delivering technology solutions in data and AI, cybersecurity, and enterprise transformation.

What you will do

• Manage complex calendars for C-level and senior executives, including prioritization, scheduling, rescheduling, conflict monitoring, and coordination of meetings and appointments.
• Coordinate meetings, seminars, workshops, conferences, and executive engagements, including rooms, audiovisual arrangements, agendas, participant communications, and background materials.
• Prepare correspondence, memoranda, executive briefings, presentations, reports, sensitive communications, and other executive materials.
• Track leadership commitments, action items, correspondence, workflow tasks, service-level agreement timelines, and supporting documentation.
• Coordinate with executive assistants, leadership staff, the Chief of Staff team, NIH staff, federal agencies, universities, congressional offices, foundations, and public inquiries.
• Arrange executive travel, including itineraries, logistics, approvals, travel authorizations, expense reports, and related correspondence.

Requirements

• Bachelor’s degree in Business Administration, Communications, Public Administration, Management, or a related discipline; five years of specialized experience plus a high school diploma may substitute for a bachelor’s degree.
• Experience supporting federal senior executives or leadership teams in a fast-paced professional environment.
• Experience managing multiple executive calendars and competing priorities.
• Experience supporting office operations, executive communications, and workflow coordination.
• Exceptional organizational and time-management skills, strong analytical and problem-solving abilities, and excellent written and verbal communication skills.
• Ability to manage sensitive information with professionalism and discretion and support multiple executives simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Microsoft Teams.
• Proficiency with SharePoint, web-based administrative and workflow systems, and scheduling and tracking platforms.

Nice to have

• Prior NIH, HHS, or federal executive support experience.
• Experience supporting senior government leadership or executive offices.
• Familiarity with federal travel systems and document approval workflows.
• Experience with TRAC.

Culture & Benefits

• Work supports the Immediate Office of the Director at the National Heart, Lung, and Blood Institute.
• Role provides administrative and advisory services and does not include inherently governmental functions.
• Environment is described as engaging, accountable, mission-driven, and focused on innovation and professional growth.
• Benefits are available through hirify.global.