Executive Assistant (Manufacturing)

Location: On-site at the hirify.global Center in Maplewood, Minnesota, United States; at least four days per week in the office. Travel may include up to 10%. Relocation is not authorized. Candidates must be legally authorized to work in the United States without employment visa sponsorship.

Expected compensation: $95,591–$116,834 per year, including base pay and variable incentive pay if eligible.

Company

hirify.global develops technologies, products, and solutions across global markets, including transportation and electronics.

What you will do

• Provide administrative support to the Transportation and Electronics Group President.
• Coordinate domestic and international travel, expense management through Concur, calendars, correspondence, databases, distribution lists, SharePoint sites, and internal communications platforms.
• Schedule and support on-site and off-site meetings, video conferences, and teleconferences, including meeting-space arrangements.
• Process business-expense invoices in SAP and assist with hiring and new-employee onboarding.
• Support special and ongoing projects, interpret department and corporate policies, and improve office and department procedures.
• Collaborate across functions using strong written, oral, and interpersonal communication skills.

Requirements

• High school diploma, GED, or higher, completed and verified before starting.
• Ten years of combined experience in an administrative assistant, secretarial, and/or clerical role in a private, public, government, or military environment.

Nice to have

• Experience with employee data systems such as SAP, Workday, or Concur expense reporting.
• Experience supporting executive meetings and user conferences with customers and partners, including agendas, logistics, food, travel arrangements, and IT setup.
• Experience supporting an executive conference member.
• Experience handling confidential and sensitive business information and supporting executive-level professionals.
• Advanced proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong attention to detail and excellent organizational skills.
• Experience using digital tools to improve personal productivity and business processes.
• Experience working with teams across different time zones and cultures globally.
• Basic familiarity with AI tools and agents for work efficiency and quality.
• Ability to build connections and collaborate across functional teams while efficiently supporting executives.

Culture & Benefits

• On-site working model with at least four days per week at the Maplewood hirify.global Center.
• Programs supporting physical and financial well-being.
• Benefits may include medical, dental and vision coverage, health savings accounts, flexible spending accounts, disability benefits, life insurance, paid absences, and retirement benefits.
• Employees are expected to follow corporate policies, procedures, security standards, and safety practices and contribute to the Environmental Health and Safety culture.
• Full-time employees must sign an agreement covering confidential information, trade secrets, conflicts of interest, and invention assignment.