Executive Assistant Sr.

Location: Minneapolis, United States; in-office five days per week for the first 90 days, followed by a hybrid schedule with at least three days per week in the office.

Salary: $72,100–$118,800 per year, plus eligibility for a discretionary performance-based bonus.

Company

hirify.global is a professional services firm serving middle-market clients globally.

What you will do

• Provide skilled administrative support to selected hirify.global leaders and serve as a resource for other hirify.global stakeholders.
• Manage calendars, prioritize appointments, coordinate travel arrangements, and submit expense reports.
• Administer internal and external meetings, including invitations, logistics, attendance tracking, notes, and action-item follow-up.
• Handle confidential correspondence, maintain task lists, and support projects and events from research through execution.
• Prepare and proofread correspondence, presentations, handouts, spreadsheets, reports, and other documentation.
• Review invoices and purchasing-card charges, liaise with internal departments and external contacts, share knowledge, collaborate with executive assistants, and provide training when appropriate.

Requirements

• Associate degree or 2+ years of experience in a related field.
• 3+ years of relevant experience in a related field or area.
• Intermediate to advanced Microsoft Office skills and the ability to learn firm software and train others as needed.
• Working knowledge of tools, resources, and technology required for assigned responsibilities.
• Effective communication with diverse audiences, strong organization, prioritization and time-management skills, attention to detail, and excellent people skills.
• Strong grammar and proofreading skills and experience; ability to prepare presentations with charts, graphics, tables, speaker notes, and handouts.
• Ability to balance multiple tasks and projects, facilitate discussions with leaders, manage at a macro level, and identify when a more refined approach is needed.
• Ability to adapt to changing circumstances, implement improvements, communicate instructions clearly and concisely, remain responsive, and maintain punctuality and professionalism.
• Ability to collaborate with the executive assistant supervisor or manager to provide enterprise-wide support, particularly during peak periods.

Nice to have

• Experience with project management tools.

Culture & Benefits

• Hybrid workstyle aligned with an hirify.global office, with in-person collaboration based on client, team, development, and relationship-building needs.
• Competitive benefits and compensation package.
• Discretionary bonus eligibility based on firm and individual performance.
• Equal opportunity workplace with reasonable accommodation available during the recruitment process.