Executive Assistant II

Location: Kingsville, Texas, United States; on-campus position

Salary: Commensurate with experience.

Company

hirify.global is a public university in the Texas A&M University System focused on teaching, research, student success, and community engagement.

What you will do

• Provide advanced administrative support to the Office of the Provost, the Dean of Undergraduate Studies, and the Office of Undergraduate Studies.
• Coordinate office procedures, records retention, correspondence, meetings, seminars, travel, purchasing, and administrative events.
• Support commencement operations, including vendors, ceremony communications, program content, diplomas, graduation applications, and liaison work with campus offices.
• Prepare academic affairs data, operational reports, workload reports, manuals, publications, and project summaries.
• Use reporting tools to identify trends, monitor workflows, improve processes, and assess funding opportunities.
• Serve as an Export Control Delegate and handle confidential academic and administrative matters with discretion.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• Four years of related experience.
• Strong oral and written communication, presentation, interpersonal, organizational, analytical, mathematical, and problem-solving skills.
• Ability to prepare accurate executive-level reports, multitask, interact professionally with students and university personnel, and work cooperatively.
• Working knowledge of Microsoft Office, especially Excel.
• Export-control authorization is required before employment begins; the position is security-sensitive and subject to a criminal history investigation.

Culture & Benefits

• Welcoming, supportive, mission-driven campus community.
• Professional development opportunities and employee tuition assistance.
• Medical, dental, vision, life, disability, flexible spending, and dependent-care benefits, subject to eligibility.
• TRS or ORP retirement options, plus voluntary deferred compensation plans.
• Vacation, sick leave, paid birthday leave, and 12–15 paid holidays annually.
• Work-life, counseling, financial, legal, wellness, book scholarship, and public service loan forgiveness programs.

Hiring process

• Submit an online application with a cover letter, CV or resume, and contact information for three professional references.
• Applications are final after submission and cannot be edited or supplemented.
• Employment is contingent on credential verification, required institutional checks, and completion of the criminal history investigation.