Virtual Assistant

Location: Fully remote within Latin America or Europe, with agreed overlap hours across U.S. and European time zones.

Company

hirify.global is an IT consulting and digital services firm providing custom software, cloud infrastructure, and AI-driven solutions to enterprises and growth-stage companies.

What you will do

• Manage calendars, meetings, reminders, follow-ups, and time-zone coordination for founders and project leads.
• Triage inboxes and messages, draft concise replies, and escalate priorities with clear context.
• Research prospects, vendors, tools, and travel or logistics options and prepare concise summaries.
• Organize shared drives, update trackers, format decks and one-pagers, and maintain standard operating procedures.
• Prepare meeting agendas, take structured notes, and track action items, owners, and deadlines.
• Track expenses, follow up with vendors, request tool access, and keep small internal projects moving.

Requirements

• Based in Latin America or Europe, with reliable internet and a quiet remote workspace.
• Strong written and spoken English required; clear communication across U.S., Brazil, and European time zones.
• Strong organization, responsiveness, proactive follow-through, and the ability to work independently.
• Comfort with Google Workspace and Slack or similar communication tools.
• Ability to respond promptly during agreed overlap hours and meet weekly deadlines.
• Discretion with confidential client and company information; prior virtual assistant, executive assistant, administrative, or customer-support experience is preferred.

Nice to have

• Spanish, Portuguese, or another European language.
• Experience supporting remote consulting teams or learning new SaaS tools quickly.

Culture & Benefits

• Fully remote work within Latin America or Europe.
• Async-friendly workflows with agreed regional overlap hours.
• Direct collaboration with founders and project leads, including clear priorities and feedback.
• Exposure to active consulting engagements and leadership priorities.
• Growth path toward operations, client coordination, or recruiting support.

Hiring process

• Submit a LinkedIn profile, résumé in PDF format, country or city, and preferred overlap hours.
• Include the phrase “I keep operations moving.” and describe one remote or administrative workflow you improved.
• Applications are reviewed within five business days; qualified candidates receive next steps.