Executive Assistant (AI)

Location: Hybrid in Milan, Italy, with three days per week at the Milan HQ; candidates must be based in or able to relocate to Milan

Annual salary: €30,000–€45,000, plus equity

Company

hirify.global is building an AI platform for legal work used by more than 20,000 legal professionals across Europe.

What you will do

• Manage and protect the calendars of the CEO, CTO, CRO, and Sales Director, resolving conflicts and prioritizing commitments.
• Plan complex multi-leg travel across Europe and the US, including itineraries, visas where needed, contingencies, and expenses.
• Prepare agendas, briefing notes, and pre-reads; capture actions and drive follow-up.
• Coordinate board meetings, investor updates, leadership offsites, team gatherings, investor visits, and client dinners.
• Coordinate cross-functional initiatives, track deliverables, and unblock bottlenecks for senior executives.
• Handle correspondence, confidential documents, contracts, and sensitive information with discretion.

Requirements

• 3+ years of experience supporting C-level executives, ideally in a high-growth startup, VC/PE, or consulting environment.
• Fluent English and Italian, written and spoken.
• Ability to manage multiple senior stakeholders and make independent prioritization decisions.
• Exceptional organization, attention to detail, judgment under pressure, discretion, and comfort with ambiguity.
• Proficiency with Google Workspace, AI tools, Notion, and Slack.
• Experience with international, multi-market operations.

Culture & Benefits

• High-trust environment with autonomy and direct responsibility for outcomes.
• Opportunity to work on legal AI used across Italy, Spain, Germany, France, and Bulgaria.
• Equity participation.
• Comprehensive health insurance and daily meal vouchers.
• Team retreats and off-sites.