7 часов назад
Virtual Assistant (Executive Support, CRM & Operations)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Virtual Assistant (Executive Support, CRM & Operations): Managing executive calendars, inboxes, documents, CRM records, spreadsheets, and operational workflows for a fast-moving remote team with an accent on organization, communication, and accurate follow-through. Focus on coordinating schedules across time zones, maintaining clean business data, tracking deadlines, and supporting invoicing, research, and ad hoc operations during U.S. business hours.
Location: Panama; fully remote during U.S. business hours
Company
is hiring for a client seeking operational and executive support for a remote business team.
What you will do
- Manage executive calendars, meetings, scheduling across time zones, inboxes, priorities, emails, meeting notes, documents, and presentations.
- Track action items, deadlines, follow-ups, tasks, and project deliverables.
- Maintain accurate CRM, client, lead, spreadsheet, file, and operational records.
- Coordinate with clients, vendors, executives, and internal stakeholders.
- Support invoicing, expense tracking, light bookkeeping, vendor and market research, reports, and ad hoc operational projects.
- Respond to routine communications and ensure tasks are completed accurately and on time.
Requirements
- 1–2+ years of experience as a Virtual Assistant, Executive Assistant, administrative professional, or operations specialist.
- Strong proficiency with Google Workspace and Microsoft Office, including calendars, inboxes, documents, and spreadsheets.
- Excellent written and verbal English communication.
- Strong organization, time management, attention to detail, independence, and ability to manage multiple priorities.
- Reliable internet and availability during U.S. business hours.
Nice to have
- Experience with HubSpot, Salesforce, or Zoho.
- Familiarity with QuickBooks, Xero, Asana, Trello, Notion, or Monday.com.
- Experience supporting founders, executives, startups, remote teams, multiple clients, or multiple executives.
Culture & Benefits
- Fully remote work with high ownership and autonomy.
- Exposure to multiple areas of business operations and direct support for executives and growing companies.
- Potential career progression into Executive Assistant, Project Coordinator, or Operations Manager roles.
Hiring process
- Application review followed by a Spark Hire introductory video.
- recruiter interview and client interview.
- Offer and onboarding.
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