Executive Assistant

Location: Dallas, TX - Headquarters

Company

hirify.global operates a global online vehicle auction and automotive remarketing platform connecting vehicle sellers with more than 750,000 buyers across over 190 countries.

What you will do

• Manage complex calendars for the COO and CMO, including internal meetings, board activities, and external engagements.
• Prepare executive briefings, agendas, pre-read materials, and communications.
• Coordinate domestic and international travel, multi-destination itineraries, board meetings, leadership offsites, and investor events.
• Track priorities, action items, deadlines, planning cycles, performance timelines, headcount, and organizational documentation.
• Facilitate leadership meetings and maintain alignment, accountability, and follow-up.
• Partner with HR, Finance, Legal, and other departments to improve workflows and operational efficiency.

Requirements

• 5+ years of Executive Assistant experience supporting senior leaders, preferably at VP level or above.
• Ability to manage competing priorities in a fast-paced, high-visibility environment.
• Excellent organizational, time-management, problem-solving, written, and verbal communication skills.
• High discretion and professionalism when handling confidential information.
• Advanced proficiency in Microsoft Office, including Outlook, Excel, and Word, or Google Workspace.
• Strong interpersonal skills and the ability to build relationships across all organizational levels.

Nice to have

• Experience in a large, complex organization such as a Fortune 500 company.
• Exposure to project management or operational planning.

Culture & Benefits

• Medical, dental, and vision coverage.
• 401(k) with company match and an employee stock purchase plan.
• Vacation, sick pay, and paid company holidays.
• Life and AD&D insurance, employee assistance program, and employee discounts.
• Focus on diversity, inclusion, collaboration, innovation, ownership, and integrity.