Executive Assistant

Location: Phoenix, AZ, USA

Company

hirify.global provides recycling, waste, hazardous waste, environmental services, and sustainability solutions across North America.

What you will do

• Provide comprehensive administrative support to several C-suite executives.
• Manage complex and dynamic calendars, coordinate meetings, and arrange conference rooms.
• Plan detailed business travel, including itineraries, agendas, and travel-related documents.
• Prepare expense reports, reconcile invoices, and manage time-sensitive correspondence.
• Prioritize requests, troubleshoot scheduling conflicts, and recommend solutions for smooth daily engagements.
• Anticipate executive needs, coordinate with other staff, and protect confidential business information.

Requirements

• Minimum 5 years of advanced administrative experience supporting C-suite executives.
• Strong calendar, travel, expense, and complex executive meeting management skills.
• Ability to take initiative, manage ambiguous tasks with little oversight, and adapt to last-minute changes.
• Exceptional planning, organization, time management, communication, and problem-solving skills.
• High level of confidentiality, integrity, discretion, and collaboration.
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, and travel and expense management systems.

Culture & Benefits

• Medical, dental, and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability, life insurance, and accidental death and dismemberment insurance.
• Retirement plan with a company match and an Employee Stock Purchase Plan.
• Paid time off, employee discount programs, and an Employee and Family Assistance Program.
• Focus on safety, customer service, environmental responsibility, results, and a human-centered workplace.