Administrative Assistant

Location: Onsite in Windham, New Hampshire, with flexibility to work at locations within 10 miles throughout the week.

Company

Harlan Electric Company, a subsidiary of hirify.global, delivers powerline construction, telecommunications infrastructure, emergency restoration, traffic signalization, and clean energy projects across the upper Midwest and northeastern United States.

What you will do

• Coordinate and distribute work while supporting project managers, office managers, field staff, and other internal customers.
• Complete data entry, manage records in Microsoft Excel, and maintain accurate administrative documentation.
• Process weekly payroll, submit and file invoices, and handle other accounting-related tasks.
• Welcome and direct clients, vendors, walk-in customers, and callers, providing basic information and managing communications.
• Receive, sort, and distribute mail; operate office equipment and maintain the flow of people and information.
• Maintain accurate, timely work and regular, predictable attendance in a designated office or field location.

Requirements

• At least one year of payroll and/or general administrative experience.
• High school diploma or GED.
• Working knowledge of JD Edwards payroll modules or an equivalent system.
• Strong Microsoft Word and Excel skills, excellent organization, prioritization, and attention to detail.
• Ability to maintain confidentiality and support management across multiple responsibilities.
• Must be currently authorized to work in the United States; visa sponsorship is not available.

Culture & Benefits

• Full-time employment with compensation paid weekly and determined by experience.
• Medical, dental, vision, prescription, mental health, disability, life insurance, and employee assistance benefits.
• Paid time off starting at 15 days, plus 10 paid holidays.
• 401(k) plan with an immediate 100% match up to 6% and potential annual profit sharing.
• Annual health and wellness reimbursement of $1,200 and educational assistance for eligible costs and training.
• Pre-employment screening may include a background check and drug testing.