Executive Assistant

Location: On-site in Maplewood, Minnesota, United States; at least four days per week at the hirify.global Center. Travel may include up to 5% domestic or international travel. Relocation assistance is not authorized.

Salary: $66,635–$81,442 per year, including base pay and variable incentive pay if eligible.

Company

hirify.global is a global manufacturer developing technologies and products across diverse industries, including abrasive systems.

What you will do

• Provide administrative support to the Vice President of R&D for the Abrasive Systems Division.
• Manage a frequently changing calendar, schedule meetings and workshops, and resolve conflicts independently.
• Prepare and compile agendas, presentations, posters, surveys, and meeting summaries.
• Coordinate travel arrangements and complete related expense reports.
• Support the R&D leadership team with onboarding, office space, PPE, laboratory stationery, organization charts, and evacuation lists.
• Enter and track purchase orders in SAP and through P-Cards, and monitor invoicing.

Requirements

• High school diploma, GED, or higher from an accredited institution.
• At least five years of experience performing administrative functions such as telephone and email communication, MS Office use, expense reporting, ordering, mailings, and meeting planning.
• At least one year of experience placing orders using an ERP such as SAP.
• Proficiency in Word, Excel, and PowerPoint, with strong attention to detail and the ability to balance multiple priorities.
• Must be legally authorized to work in the United States without employment visa sponsorship.

Nice to have

• SAP superuser experience.
• Experience with SAP, Workday, Concur, or other financial and employee data systems.
• Administrative certification such as Certified Professional Secretary (CPS).

Culture & Benefits

• Work with R&D leaders and colleagues across a global organization.
• Benefits may include medical, dental and vision coverage, health savings accounts, flexible spending accounts, disability and life insurance, paid absences, and retirement benefits.
• Employees are expected to follow corporate policies, procedures, security standards, and environmental health and safety requirements.
• Full-time US employees must sign an employee agreement covering confidential information, trade secrets, conflicts of interest, and inventions.

Hiring process

• Provide education and work history through a resume or the application fields.
• Employment is subject to verification of required education and qualifications.