Executive Assistant & Workplace Specialist

Location: Hybrid in Chicago, IL, United States, with approximately 2 days per week onsite. The role is not available for hire or work in New Mexico or Hawaii.

Salary: $80,000–$85,000 USD per year

Company

hirify.global is a design and technology company creating products and experiences for ambitious brands across North America, Europe, and Latin America.

What you will do

• Support C-Suite executives by managing complex calendars, prioritizing requests, and preparing leadership for meetings.
• Coordinate domestic and international travel, client dinners, executive offsites, and board-level meetings.
• Draft executive communications, manage follow-ups, and use AI-powered assistants and workflow automation tools to improve administrative operations.
• Manage Chicago office facilities, supplies, conference room technology, vendors, building operations, and daily workplace standards.
• Oversee visitor check-ins, keycard access, building communications, and safety compliance.
• Coordinate guest visits, catered meetings, team events, mail and shipments, basic onsite IT support, and local administrative filings.

Requirements

• 5+ years of experience in hybrid executive assistance and office management.
• Experience supporting C-Level executives while managing physical office space in a fast-paced agency, technology, or consultancy environment.
• Strong anticipation, prioritization, judgment, and autonomous problem-solving skills.
• Confident use of productivity platforms, scheduling tools, AI-powered assistants, and workflow automation.
• Exceptional written and verbal communication skills with the ability to build effective relationships across the organization.
• Ability to work onsite in the Chicago office approximately 2 days per week, with additional flexibility for events, executive visits, and team attendance.

Culture & Benefits

• Human-first, AI-native working environment.
• Inclusive and barrier-free employee experience.
• Work includes collaboration across teams in North America, Europe, and Latin America.