Office Administrative Support

TL;DR

Office Administrative Support: Providing high-level administrative assistance to Wealth Advisors and Managing Directors with an accent on complex calendar management, travel coordination, and expense reporting. Focus on maintaining confidentiality, ensuring operational efficiency, and supporting client service activities in a fast-paced environment.

Location: Must be onsite in Chicago, IL

Company

hirify.global is a professional staffing and solutions firm providing workforce services.

What you will do

• Support multiple Wealth Advisors and Managing Directors with daily administrative tasks.
• Manage complex calendars across multiple time zones and coordinate high-volume meetings.
• Handle domestic and international travel arrangements, including visa coordination.
• Process expense reports and invoices using SAP Concur.
• Coordinate meeting logistics including room setup, catering, and materials.
• Maintain confidential client information and ensure adherence to compliance regulations.

Requirements

• Must be based in or able to work onsite in Chicago, IL
• W2 employment eligibility required (No C2C)
• Proven experience as an Administrative Assistant supporting executives in a complex environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Zoom.
• Familiarity with SAP Concur expense platform.
• Strong organizational skills with the ability to handle confidential information with discretion.

Culture & Benefits

• Contract opportunity with a duration of 12+ months.
• Visa sponsorship is available for qualified candidates.
• Collaborative team-oriented environment working with local and global teams.