Executive Assistant - Freelance Contract

Location: Paris, France

Company

hirify.global develops enterprise marketplace, multichannel selling, retail media, and agentic commerce solutions for retailers and B2B organisations.

What you will do

• Manage calendars, priorities, travel arrangements, visas, and expense reports for the CRO and CMO.
• Prepare and edit LinkedIn communications and handle confidential information with discretion.
• Coordinate Sales and Marketing meetings, client visits, team activities, purchase orders, invoices, and operational requests.
• Own logistics for internal events, offsites, QBRs, sales kick-offs, and team-building activities.
• Source and negotiate with venues and suppliers, manage event budgets, and track spending.
• Manage registrations, invitations, RSVPs, check-in, and speaker and VIP logistics.

Requirements

• 3–5+ years of experience as an Executive Assistant, ideally in a fast-growing international organisation.
• Demonstrated experience planning and managing events ranging from team offsites to large conferences.
• Hands-on experience with expense and purchase management platforms such as Payflows or Expensya.
• Highly organised, proactive, solutions-oriented, and able to manage shifting priorities.
• Strong discretion, collaboration, and communication skills.
• Fluent French and English; C2 level required for both languages.

Nice to have

• Experience in a fast-growing international organisation.
• Curiosity about AI tools and interest in using them in daily work.

Culture & Benefits

• Collaboration within a team of Executive Assistants supporting senior C-level executives.
• Knowledge sharing, best-practice development, and continuous learning.
• Work with tools including Google Suite, Slack, Confluence, TravelPerk, Expensya, Lucca, and Dust.
• Opportunity to support an international company with offices across Europe, North America, Asia, and Australia.

Hiring process

• Recruiter introduction call.
• Hiring manager interview with a practical case study.
• Interviews with the CRO and CMO.