Administrative Assistant

Location: Liverpool Street, London office 3 days a week

Company

hirify.global provides data integrity software, data enrichment products, and strategic services to global organizations.

What you will do

• Maintain senior leaders’ calendars, coordinate meetings, prepare agendas and materials, and resolve scheduling conflicts.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and changes.
• Prepare and track expense reports, organize receipts, reconcile charges, and support compliance with expense policies.
• Manage office operations, including supplies, inventory, mail, deliveries, purchase orders, invoices, access cards, and security logs.
• Coordinate building maintenance, equipment repairs, events, meetings, training sessions, and new-starter office support.
• Act as a professional point of contact for leaders, employees, vendors, visitors, and internal teams while handling information confidentially.

Requirements

• High school diploma or equivalent.
• 3–5 years of experience in administration, facilities management, or a related field.
• Working knowledge of building systems, equipment, and maintenance procedures.
• Proficiency in Microsoft Office and other computer applications.
• Excellent communication, organizational, and problem-solving skills, with the ability to work independently and collaboratively.
• Availability to work from the Liverpool Street, London office three days per week is required.

Culture & Benefits

• Distributed work culture with a presence in 30 countries and offices across more than five continents.
• Core values include openness, determination, individuality, and collaboration.
• Career development, learning, and community-building opportunities.
• AI-first workplace where employees use generative AI tools to improve productivity and output quality.