Senior Executive Assistant to the CEO

Location: London, United Kingdom

Company

hirify.global provides an enterprise platform for building, deploying, and governing analytics, machine learning, and AI agents.

What you will do

• Manage the CEO's calendar, expenses, travel logistics, and complex multi-region scheduling across time zones.
• Coordinate customer and prospect meetings, regional itineraries, board and committee meetings, and submission deadlines.
• Review briefing materials, email templates, board documents, and internal speaking materials for accuracy and readiness.
• Support executive committee preparation, meeting minutes, action-item follow-up, and information cascades.
• Plan and execute leadership offsites, all-hands meetings, external summits, and other large-scale events.
• Coordinate senior hiring logistics, supplier setup, invoicing, purchase orders, and event-related travel.

Requirements

• 10+ years of executive assistant experience, including direct support for a CEO or senior C-suite executive at a meaningful scale.
• Experience operating across departments and supporting a business-wide executive calendar.
• Proven experience managing complex international travel across multiple time zones and planning large-scale events with global stakeholders.
• Experience coordinating board meeting logistics and materials, taking accurate minutes, and tracking follow-up actions.
• Ability to prioritize competing, time-sensitive demands, make sound decisions under ambiguity, and handle confidential information with discretion.
• Polished written and verbal communication with board members, senior executives, and external partners.

Nice to have

• Familiarity with board portal tools such as Boardvantage.
• French language skills.

Culture & Benefits

• Opportunity to work at the center of the CEO's office in a high-trust, high-visibility role.
• Interaction with global stakeholders across leadership, customers, prospects, board members, and external partners.
• Travel as needed for events, offsites, and key coordination moments.
• Equal opportunity workplace focused on dignity, fairness, diversity, collaboration, innovation, and personal growth.