Project Coordinator

Location: Hybrid in Houston, Texas, with office attendance expected Tuesday through Thursday and additional in-office support as business needs dictate.

Salary: USD $20.00–$35.00 per hour, with potential eligibility for an annual discretionary bonus.

Company

hirify.global, a member of WSP, is a global consulting environmental and engineering firm serving the power and energy, transportation and infrastructure, environmental, and property and buildings sectors.

What you will do

• Coordinate office, departmental, and project-related administrative activities across multiple programs.
• Coordinate meetings, workshops, events, recurring project calendars, agendas, minutes, and action-item trackers.
• Prepare and format resumes, presentations, reports, project communications, and other professional documents.
• Maintain project documentation, filing systems, records, templates, organizational documents, and shared resources.
• Monitor employee timesheets, support expense report preparation and reconciliation, and coordinate licensing and certification tracking.
• Support employee onboarding and assist project managers with administrative coordination and special initiatives.

Requirements

• 2+ years of experience in administration, project coordination, executive support, or operations support.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills, attention to detail, and commitment to quality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Ability to work independently while collaborating effectively with multiple teams.
• Associate's degree or equivalent professional experience preferred.

Nice to have

• Experience supporting engineering, utility, consulting, construction, or professional services organizations.
• Experience coordinating meetings, events, employee onboarding, resumes, proposals, or client-facing documents.
• Familiarity with expense management and timesheet systems.

Culture & Benefits

• Medical, dental, vision, and disability insurance for eligible US employees.
• 401(k) plan with traditional and Roth options and company match.
• Paid time off and a minimum of eight paid holidays for full-time employees.
• Paid sick, family, and disability leave in accordance with applicable state laws, including for part-time employees.
• Training and development opportunities, including support for new skills and certifications.