Office Operations Coordinator

Location: On-site in Tustin, California, USA; occasional local travel may be required.

Salary: $34–$43 per hour USD, plus performance-based bonuses, equity participation, and a U.S.-based benefits package.

Company

Salas O’Brien is an employee-owned engineering and professional services firm founded in 1975, providing integrated engineering and consulting services across building, infrastructure, clean energy, healthcare, education, robotics, and other industries.

What you will do

• Coordinate daily office operations, vendors, supplies, facilities, workspace setup, access, equipment requests, and onboarding logistics.
• Organize office meetings, events, training sessions, team activities, records, files, and administrative procedures.
• Support project teams with document control, RFIs, submittals, meeting minutes, action items, project records, and internal coordination.
• Assist with compliance documentation, HCAI forms, regulatory submittals, project setup, invoicing coordination, and project tracking.
• Coordinate proposals, qualifications packages, client deliverables, marketing materials, and business development information.
• Provide scheduling, document preparation, organizational, and special-project support to office leadership.

Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• At least 3 years of experience in office administration, operations coordination, project coordination, or a related support role.
• Strong organizational, time-management, communication, customer service, and attention-to-detail skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities independently while collaborating with project teams, accounting, business development, human resources, and office leadership.
• Ability to work on-site in the Tustin office; occasional local travel may be required.

Nice to have

• Experience in architecture, engineering, construction, consulting, or professional services organizations.
• Experience with project administration, document control, construction administration, RFIs, submittals, and meeting documentation.
• Experience preparing proposals and client deliverables.
• Knowledge of HCAI documentation or healthcare project requirements.
• Experience with project accounting systems, invoicing coordination, office events, onboarding, or operational initiatives.

Culture & Benefits

• Employee-owned organization focused on inspiring, achieving, connecting, and creating sustainable long-term impact.
• Medical, dental, and vision insurance.
• 401(k) with company match, paid time off, and company holidays.
• Wellness programs and employee assistance resources.
• Professional development support and potential equity participation.