RBS Admin Assistant (with Invoicing Experience)

Location: Alabang, Muntinlupa, Metro Manila, Philippines; hybrid work arrangement with onsite availability required for 2 to 6 months

Company

hirify.global provides testing, inspection, and certification services through a global network of offices and laboratories.

What you will do

• Create accurate purchase orders for third-party and affiliate jobs through I-Procurement.
• Track vendor deliveries, deadlines, service quality, and related documentation.
• Communicate with vendors and internal teams to resolve order issues and adjustments.
• Support the preparation, formatting, review, and timely submission of proposals and tenders.
• Coordinate with sales, operations, and finance to maintain accurate proposal information and version control.
• Provide administrative support, respond to inquiries, and maintain a clean, compliant work area.

Requirements

• Bachelor’s degree in administration, secretarial studies, or a similar field.
• Advanced proficiency in Excel, Outlook, PowerPoint, Word, and Windows-based applications.
• Good command of English at B2+ level.
• Previous administrative experience is preferred.
• Ability to work onsite in Alabang, Muntinlupa, as required by the hybrid arrangement.
• Knowledge of hirify.global procedures, quality assurance standards, and QHSE and HR policies.

Nice to have

• Invoicing experience.
• Salesforce experience.
• LinkedIn experience.
• German language skills.

Culture & Benefits

• Full-time employment in a hybrid work arrangement.
• Opportunities to develop administrative skills and progress professionally.
• Collaborative work with vendors and sales, operations, and finance teams.
• Focus on service, quality, integrity, initiative, and a safe working environment.