Senior Office Administrator (Xero)

Location: Remote from Manila, Metro Manila, Philippines; Monday to Friday during AU Business Hours

Salary: $1,400–$1,900 AUD per month maximum

Company

hirify.global operates a business requiring accounts, office administration, project coordination, and compliance support.

What you will do

• Maintain Xero records, process supplier invoices, reconcile payments and statements, monitor payables and receivables, and follow up overdue accounts.
• Prepare weekly customer invoices, payroll pay-runs, payment files, payslips, and information for BAS and bookkeeping support.
• Manage correspondence, calendars, appointments, site inspections, quote-meeting documentation, client onboarding, and the Director’s inbox.
• Create and maintain job files, schedule labour, plant, equipment, trucks, and subcontractors, and coordinate deliveries, waste removal, permits, and inspections.
• Track job progress, work-in-progress reporting, job sheets, operational information, and outstanding actions.
• Maintain WHS, SWMS, licence, insurance, permit, registration, certification, employee, and subcontractor compliance records.

Requirements

• Previous experience as an Office Administrator, Accounts Administrator, Bookkeeper, or in a similar role.
• Strong practical Xero experience is essential.
• Experience with accounts payable and receivable, bank and payment reconciliations, and payroll administration.
• Strong Microsoft Excel and Microsoft Office or Microsoft 365 skills.
• Excellent written and verbal English.
• Exceptional organisation, attention to detail, independent working ability, and consistent management of daily and weekly deadlines.

Nice to have

• Experience supporting an Australian construction, demolition, excavation, waste management, or trades business.
• Australian Xero and payroll experience.
• Familiarity with WHS and construction compliance documentation.
• Experience coordinating field staff, vehicles, equipment, or project schedules.
• Experience supporting a business owner or Director directly.

Culture & Benefits

• Remote work arrangement based in Manila.
• Monday to Friday schedule aligned with AU Business Hours.
• AU public holidays, with additional time off at the owners’ discretion.
• Tools include Xero, Microsoft Excel, Microsoft 365, Emvisage, Pay.com.au, email, calendars, and cloud-based document management systems.