Operations/Admin Coordinator (Construction)

Location: Remote from Metro Manila, Philippines; working hours aligned with Australian hours.

Salary: AUD 1,500–2,000 per month.

Company

Specialist concreting and construction business delivering residential and commercial projects.

What you will do

• Coordinate daily operational and administrative activities across multiple active construction projects.
• Schedule project requirements, materials, concrete deliveries, steel orders, supplier bookings, deadlines, and milestones.
• Manage BuildPaperless workflows, job records, documentation, notes, and project status throughout the project lifecycle.
• Monitor progress, identify bottlenecks, follow up on outstanding actions, and keep projects moving on schedule.
• Prepare project information and supporting records for invoicing, submit invoices to the owner for approval, and maintain accurate invoicing records.
• Coordinate information between field staff, suppliers, customers, and office operations.

Requirements

• Experience in operations, project coordination, construction administration, scheduling, or a similar support role.
• Experience with construction workflow or job management software such as BuildPaperless, Buildxact, SimPRO, AroFlo, or similar systems.
• Strong proficiency in Microsoft Office and Google Workspace.
• Ability to manage multiple projects, competing priorities, deadlines, supplier requirements, and schedules simultaneously.
• Strong organisational, administrative, communication, stakeholder coordination, process management, and time-management skills.
• Ability to work independently, solve problems proactively, and take ownership of construction workflow systems.

Nice to have

• Experience in construction, concreting, trades, or the building industry.
• Familiarity with supplier coordination, project scheduling, construction project lifecycles, and site operations.

Culture & Benefits

• Remote work from Metro Manila, Philippines.
• Australian work hours.
• Opportunity to support a growing construction business and improve operational efficiency.
• Public holidays to be determined.