Office Manager

Location: Kuala Lumpur office (workday start no later than 2 PM GMT+8 / 7 AM CET)

Company

hirify.global is a rapidly expanding fintech company building accessible, efficient, and secure financial services.

What you will do

• Support the setup and daily functioning of the Kuala Lumpur office, including organization, readiness for team operations, and office documentation.
• Coordinate office-related matters such as furniture, supplies, utilities, access, maintenance, and service providers.
• Handle administrative support: prepare and maintain company documents, trackers, lists, and records; support internal approvals and routine operational workflows.
• Coordinate vendors and service providers: follow up on deliverables, deadlines, proposals, quotations, invoices, and supporting documents.
• Support HR and recruitment operations: search for candidates on HR platforms and local channels, schedule interviews, and assist with onboarding arrangements.
• Support payment and finance administration: coordinate invoice/payment requests and supporting documents with Finance and track administrative expenses.

Requirements

• Ability to start the workday no later than 2 PM (GMT+8) / 7 AM (CET) to collaborate with an international team.
• Experience in office administration and coordinating day-to-day operational workflows.
• Strong organizational skills for maintaining documentation, records, and internal filing.
• Experience coordinating with vendors/suppliers and handling invoice and supporting document workflows.
• Experience supporting HR processes such as interview scheduling and onboarding arrangements.

Culture & Benefits

• Rolling review of applications with a response target within 2–3 business days.
• Clear collaboration time requirement aligned to GMT+8 and CET.
• Structured hiring feedback timeline: if no response within 2–3 weeks, consider it a pass.

Hiring process

• Applications reviewed on a rolling basis; response within 2–3 business days.
• If there is a fit, outreach follows; otherwise, no response within 2–3 weeks indicates a pass.