Administrative Coordinator II

Location: Dallas, Texas; on-site, Monday–Friday, 8:00 a.m.–5:00 p.m.

Salary: $4,250 per month, depending on qualifications.

Company

Texas A&M University Health Science Center's College of Dentistry is an academic health center focused on oral health sciences education, research, specialized patient care, and continuing dental education.

What you will do

• Provide primary administrative support to the Associate Dean of Faculty Affairs, using independent judgment and discretion.
• Coordinate meetings, seminars, special events, faculty development programming, committees, and external awards initiatives.
• Manage office workflows, supplies, equipment, conference rooms, video conferencing, and daily administrative activities.
• Maintain faculty personnel files, records retention processes, spreadsheets, databases, office references, Teams resources, and SharePoint sites.
• Coordinate travel arrangements and prepare itineraries for faculty affairs leadership, faculty hiring, programming, and fellowship logistics.
• Prepare, edit, proofread, and verify correspondence, reports, guidelines, and other documents while recommending process improvements.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least three years of experience in office administration.
• Proficiency with Microsoft Word and Excel and organizational data management.
• Strong verbal and written communication, interpersonal, organizational, multitasking, and problem-solving skills.
• Professionalism, attention to detail, initiative, composure, and the ability to work cooperatively with others.
• Applicants are subject to a criminal history investigation and credential verification.

Nice to have

• Administrative support experience in higher education.
• A four-year college degree or associate degree.

Culture & Benefits

• Medical, prescription drug, dental, vision, life, AD&D, flexible spending account, and long-term disability insurance.
• Paid holidays, monthly sick leave, and monthly vacation leave.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs, wellness resources, and paid release time.
• Professional development through LinkedIn Learning, webinars, conference support, educational release time, and tuition assistance.