Administrative Coordinator (Healthcare)

Location: Fort Worth, Texas, United States. This is a full-time, on-site position with occasional work beyond regular office hours or on weekends.

Company

Texas A&M University Health Science Center's Rural and Community Health Institute supports initiatives that improve maternal and fetal health outcomes in underserved rural communities.

What you will do

• Provide advanced administrative support to the Director of Rural Maternal Health, program managers, and institute leadership.
• Schedule and coordinate meetings, seminars, special events, appointments, and virtual sessions.
• Arrange staff and leadership travel, including flights, accommodations, transportation, itineraries, and changes.
• Manage office correspondence, records, supplies, equipment, procedures, budgets, expenses, and procurement card reports.
• Track project budgets, timelines, deliverables, grant activities, and reporting requirements.
• Analyze administrative requirements and recommend process improvements while supporting policy compliance and special projects.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• At least two years of experience in office administration or related administrative support.
• Strong planning, organization, communication, customer service, multitasking, and time-management skills.
• Ability to handle sensitive information confidentially and support senior leadership or project management teams.
• Proficiency with Microsoft Office Suite, Zoom, Microsoft Teams, standard office equipment, Canva, and Adobe.
• Ability to collect, track, and report data for program or grant-related activities.

Nice to have

• Experience managing budgets and expenses.
• Experience developing internal processes and filing systems.
• Experience in healthcare or maternal health.

Culture & Benefits

• Work supporting maternal and fetal healthcare initiatives for rural communities.
• Medical, prescription, dental, vision, life, disability, and flexible spending benefits, with Texas A&M contributing to health and basic life premiums.
• Paid holidays, monthly sick leave, and paid vacation.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Professional development through LinkedIn Learning, webinars, conference support, tuition assistance, and educational release time.

Hiring process

• Submit complete application data or attach a complete resume; incomplete submissions may be rejected.
• Employment is contingent on credential verification and a criminal history investigation.