Executive Administrative Assistant

Location: Dallas, TX, United States

Company

hirify.global operates a modern, secure freight transaction network designed to make freight transactions accurate and seamless.

What you will do

• Manage complex executive calendars and coordinate communication across leadership teams.
• Prepare reports, presentations, letters, meeting materials, and other business documents.
• Conduct research, gather data, compile team updates, and track progress toward milestones.
• Coordinate cross-team schedules and serve as a liaison between executives and internal teams.
• Capture and publish software release notes, record meeting minutes, and distribute follow-up information.
• Maintain corporate records, process executive credit-card expense reports, and manage incoming correspondence and calls.

Requirements

• Bachelor’s degree, or an Associate’s degree with 3–5 years of administrative or project support experience.
• Experience supporting leaders or cross-functional teams in a professional environment.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication, interpersonal, customer service, analytical, and problem-solving skills.
• Excellent organization and time-management abilities, with attention to detail and a strong sense of urgency.
• Ability to work independently and collaboratively while adapting to shifting priorities.

Culture & Benefits

• Entrepreneurial, innovative, and solutions-oriented working environment.
• Focus on exceptional customer service and successful client partnerships.
• Medical, dental, and vision insurance.
• Paid time off and 401(k) plan.