Office Administrator

Location: Houston, Texas; onsite Monday–Friday, 5 days per week

Company

hirify.global provides insurance services and operates an office in Houston.

What you will do

• Plan, direct, and coordinate administrative services and day-to-day office operations.
• Welcome visitors and employees, manage conference room preparation, arrange transportation, and support phone operator and fax operations.
• Assist with mailroom operations, office supplies, breakroom supplies, copier and printer issues, building repair requests, parking, and new employee setup.
• Coordinate business continuity and emergency plan updates, act as a facilities site lead, and serve as a fire marshal or floor warden.
• Track electronic and physical records, monitor employee and visitor security access, and enforce security procedures.
• Prepare memos, reports, and presentations; recommend procedural changes and support occasional after-hours events.

Requirements

• At least 5 years of experience in an administrative role supporting office leadership or in an office environment.
• Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Proficiency with Microsoft Suite, phone operator procedures, and mailroom procedures.
• Strong multitasking, organizational, communication, and detail-oriented skills.
• Ability to maintain onsite office presence 5 days per week, Monday–Friday.

Culture & Benefits

• Professional development and advancement opportunities.
• Medical, dental, vision, and life insurance.
• Short- and long-term disability coverage.
• Company-matched 401(k) plan with a 100% match on employee contributions up to 6%.
• Employee Assistance Plan, Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and wellness program.