Corporate Services Administrator (Financial Services)

Location: London, United Kingdom; office-based at least four days per week with flexibility to work from home one day per week.

Company

Columbia Threadneedle Investments is a global investment business within the Ameriprise Financial group, with investment professionals and offices across major asset classes and markets.

What you will do

• Support the day-to-day Corporate Services function across EMEA and APAC offices.
• Process invoices, purchase orders, procurement requests, expenses, lease renewals, and facilities-related financial administration.
• Maintain vendor records, office documentation, SharePoint storage, intranet pages, seating plans, contracts, leases, parking, and locker records.
• Coordinate office safety, environmental compliance, fire marshal and first aider information, training, desk assessments, and equipment purchases.
• Handle travel management, facilities helpdesk, contractor, switchboard, and internal business queries, including escalations and issue resolution.
• Manage the offsite print process, maintain service levels and data security, and support corporate services disaster recovery plans.

Requirements

• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
• Ability to handle confidential and sensitive information appropriately.
• High accuracy in data entry, effective prioritisation, and the ability to learn new concepts quickly.
• Strong written and verbal communication skills and the ability to build relationships across teams, seniority levels, and jurisdictions.
• Ability to exercise judgement, take initiative, and follow established procedures and policies.

Nice to have

• Facilities and workplace operations knowledge.
• Experience in a corporate financial institution.
• Experience with procurement, finance, helpdesk, or ticketing systems.
• Health and safety or environmental experience, including risk assessments and fire safety.

Culture & Benefits

• At least four days per week in the office to support in-person collaboration, with one flexible work-from-home day.
• Permanent full-time employment.
• Inclusive and performance-based working environment.
• Flexible working requirements can be discussed during the recruitment process.
• Reasonable accommodations are available throughout the recruitment process.