Practice Assistant

Location: Tokyo, Japan; primarily in-office with potential hybrid flexibility according to firm policy

Company

hirify.global LLP is a law firm seeking administrative, legal practice, business development, and marketing support.

What you will do

• Manage attorney calendars, coordinate meetings, and arrange travel logistics.
• Draft, edit, and proofread correspondence, legal documents, and presentations.
• Support matter openings, conflict checks, engagement letters, expense reports, invoices, billing, and client files.
• Provide backup and overflow coverage for secretaries.
• Prepare pitches, proposals, attorney biographies, practice group descriptions, and other marketing materials.
• Maintain CRM data, research clients and competitors, and coordinate client events, webinars, newsletters, and client communications.

Requirements

• Bachelor’s degree preferred, or equivalent administrative, legal, or marketing support experience.
• At least three years of experience in a professional environment; law firm or professional services experience is strongly preferred.
• Proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.
• Excellent written and verbal communication skills in both Japanese and English.
• Strong organization, attention to detail, prioritization, deadline management, discretion, professionalism, and client-service orientation.
• Ability to occasionally lift 11 kg; occasional overtime may be required.

Nice to have

• Experience with NetDocs or iManage.
• Familiarity with InterAction or other CRM databases.
• Experience with research tools and basic marketing platforms.

Culture & Benefits

• Full-time employment with primarily in-office work and potential hybrid flexibility under firm policy.
• Team-oriented and adaptable working environment supporting attorneys, secretaries, clients, and business development initiatives.
• Equal opportunity employment and reasonable accommodation support during the application process.