Administrative Assistant I - Research

Location: Bar Harbor, Maine, United States

Pay range: $22.04–$28.65 per hour, determined by years of experience.

Company

hirify.global is an independent nonprofit biomedical research institution focused on genetics, genomics, disease research, and advancing treatments and cures.

What you will do

• Provide advanced administrative support to faculty and research lab groups, including calendar management, meeting coordination, travel arrangements, expense reports, file maintenance, onboarding, offboarding, and timekeeping.
• Coordinate meetings, special events, invited guest travel, agendas, transportation, and communication with internal and external participants.
• Support grant submissions and compliance reporting by preparing biosketches, CVs, letters of support, progress reports, and related documents.
• Assist with manuscript submissions, bibliographic references, graphics, and PubMed submissions for NIH-required PMCIDs.
• Coordinate seminar committees, interest groups, research data entry, supply ordering, purchase orders, and administrative budget monitoring.
• Provide office technology support and work with IT to resolve technical issues and replace supplies.

Requirements

• High school diploma or GED required.
• At least 2 years of relevant administrative experience required; 4 years preferred.
• Experience with word processing, databases, spreadsheets, presentation software, email, and other office technologies.
• Strong organizational, time management, interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities, work independently with limited supervision, exercise sound judgment, and meet short deadlines.
• Basic science familiarity and a bachelor's degree are preferred but not required.

Culture & Benefits

• Work within a nonprofit biomedical research institution with nearly 3,000 employees.
• Collaborate with faculty, laboratory staff, research administration, IT, and external organizations.
• Support research addressing cancer, neurological and immune disorders, diabetes, aging, and heart disease.
• Work in a fast-paced, high-profile environment requiring discretion, tact, diplomacy, and attention to detail.