Executive Assistant

Location: Santa Ana, California headquarters; on-site four days a week

Salary: $90,000–$125,000 per year

Company

hirify.global provides technology-enabled grading, authentication, vaulting, and sales services for collectible trading cards, autographs, comic books, coins, video games, event tickets, and memorabilia.

What you will do

• Manage calendars, workflows, priorities, travel, and logistics for the President and CFO.
• Partner with the Chief of Staff to the CFO on planning rhythms, leadership reviews, and executive alignment.
• Coordinate high-priority workstreams, stakeholders, leadership offsites, team events, and cross-functional projects.
• Prepare executive briefings, decision materials, and internal and external communications.
• Build trusted relationships across Finance, Legal, Operations, Product, Technology, and People.
• Execute special projects and operational improvements while maintaining confidentiality and discretion.

Requirements

• 4+ years of professional experience in a fast-paced environment; experience in finance, legal, operations, or business support is preferred.
• Experience supporting C-level executives is strongly preferred.
• Excellent organization, accountability, communication, business judgment, and stakeholder-management skills.
• Ability to manage competing priorities, operate with ambiguity, anticipate needs, and solve unstructured problems.
• Expertise with Google Suite and Microsoft Office.
• Ability to work on-site at the Santa Ana headquarters four days per week and work legally in the United States.

Culture & Benefits

• Medical, dental, and vision insurance for full-time employees.
• Fertility, commuter, and educational assistance benefits.
• 401(k) matching plan.
• Flexible time off for salaried employees and ten paid company holidays.
• Employee discounts on selected grading services.
• Flexible schedules where supported, plus celebrations, holiday events, and team-building activities.

Hiring process

• Video interviews require cameras to be on; some interview stages may take place by phone.
• A final on-site interview may be requested at the company's discretion.